Updated August 10, 2020 at 2p.m.

Below are resources for graduate students, as well for faculty and staff who support graduate education. Please check back frequently, as updates will be made on an ongoing basis. Refer to the central campus resource hub, news.berkeley.edu/coronavirus, for general campus updates and information.

Office Hours + Virtual Appointments

  • Appointments with the Dean: Dean Lisa García Bedolla would love to hear your concerns related to your graduate education. Sign up for a 15-minute appointment with the Dean: https://calendly.com/graddeanberkeley/15min
  • Appointments with the Director of Graduate Student Life: For assistance navigating the resources listed below, sign up for a 15-minute virtual appointment with Graduate Student Life Director Larissa Charnsangavej: https://calendly.com/larissa-charn/graduate-life

Jump to:
AcademicsGuidance for GSIsAppointments + Employment (including loss of)Fellowships
Establishing ResidencyHousingBasic Needs + Financial AssistanceStudent ParentsUndocumented Students
International StudentsHealth & WellnessBilling + PaymentsEquity + Inclusion
Libraries, Student Spaces & EventsStudent Life Office HoursProspective Students


Academics

Instruction

Announced July 21, 2020:

Because the trend lines regarding COVID-19 positive cases in Alameda county, the region, and the state, show that infections continue to increase, and it being unlikely that there will be a dramatic reversal in the public health situation before the fall semester instruction begins on August 26, the university will begin the fall semester with fully remote instruction. However, campus administration will continue preparations to implement hybrid and/or flexible modes of instruction as soon as public health conditions allow.

A fully remote option will be kept open for all students but the university will also be prepared to implement plans for select in-person instruction activities for those students who can take advantage of them, as conditions allow, even if it is part way through a term.

Regarding Thanksgiving, all instruction will be fully remote after Thanksgiving, even if there is the ability to pivot to some in-person instruction during the semester.

For international students, the instructional model for Fall 2020 remains a hybrid model. Switching to remote instruction is a temporary measure. Should you have any questions, please contact the Berkeley International Office.

For additional details regarding support for GSIs, financial aid, housing, and health, please refer to the full memo sent to all undergraduate and graduate students.

Assessments and Exams

To facilitate social distancing and improve accessibility, effective immediately, all examinations and assessments are to be conducted remotely.

Final Exams
The Committee on Courses of Instruction (COCI) has formulated the following guidelines regarding final examinations for Spring 2020. We urge instructors to bear in mind that students are facing heightened levels of stress and anxiety in all aspects of their lives and that disparities relating to housing, family situation and internet access now that most students have left campus. The committee hopes that instructors will use some of the flexibility provided here in order to address, as much as possible, not simply instructional continuity, but student well-being as well.

The Academic Senate does not require final exams for graduate courses. Instructors in graduate courses currently approved with final exams may make adjustments such as:  

  • Providing alternate final examination methods such as take-home exams, term papers, etc., in lieu of an in-person (or proctored online) final exams. Departments should track such changes to final exam methods and report them to the Office of the Registrar. 
  • Altering the value of the final exam or final assessment from what was originally listed in the syllabus at the beginning of spring 2020. For example, if a syllabus lists the final exam as being worth 40 percent of the total grade, the instructor may redistribute a portion of that 40 percent to one or more other assignments. It is vital that any such change be communicated to students in a clear and timely manner, and that an updated grading rubric be posted in a revised syllabus distributed to students via bCourses and/or other appropriate mode of communication. 
  • Expanding the timeframe for examination. For exams that will still be administered during the assigned time and day slot in the Final Exam Week, instructors should be mindful that many students are now in different time zones across the globe. Imposing the same examination time for all students, regardless of circumstances, on the other hand, may cause unneeded hardship for students who may thereby be forced to take the exam at an inopportune time. Where feasible, consider using available tools in bCourses to assign a time limit to an activity during a specified period (e.g., a 3-hour time limit in a 24-hour period).

All changes mentioned above should be made by the instructor of record with approval from the department chair. 

Please refer to this Spring 2020 Final Exams Academic Senate Memo and graduate student-specific recommendation letter for complete information.

Qualifying Exams

  • A blanket exception has been approved to the policy to allow all members of a qualifying exam committee to participate via Zoom or other video conferencing software in Spring, Summer and Fall of 2020.
  • In addition to qualifying exams, other types of milestone exams can be conducted using Zoom or similar video conferencing software. These include:
    • Comprehensive exams in master’s degree programs, 
    • The defense of position or field papers required in certain programs, and
    • Preliminary exams.

    Exams need to be scheduled with enough advance notice so that students can seek accommodations through the Disabled Students’ Program if needed. For each unique test and circumstance, we advise you to arrange for an exam location that is not excessively private or to use a virtual background to obscure personal effects, if possible. Read this Best Practices for Zoom Qualifying Exams page for recommendations on exam conduct and committee members’ responsibilities.

Grades

  • Graduate Student Grades
    Graduate students can change the grading option themselves via CalCentral. Graduate Student Affairs Officers may change a student’s course enrollment, unit count, and grading option as well. Programs and departments are encouraged to consider ways to reduce students’ stress and anxiety by addressing courses and grades with their students.
    As part of the approved relaxation of regulations, graduate programs may increase the fraction of S/U courses that can count toward degree requirements beyond the existing cap of 1/3. We remind instructors that they must continue to maintain and submit records of letter grades earned. Programs are asked to submit a summary of any changes they make to Linda Song (lhsong@berkeley.edu), Assistant Dean for Academic Affairs in the Graduate Division.

Academic Progress

Below are updates, extensions and accommodations regarding graduate student degree progress.

  • Filing Deadlines
    We will be allowing all students to file dissertations and theses during the summer, for Summer 2020 degrees, free of charge. Normal enrollment and other eligibility requirements will not apply to standard summer filing. The Graduate Division will be extremely flexible with the logistical procedures for filing (including obtaining signatures, submitting paperwork, etc.) International students should consult with the Berkeley International Office (BIO) before making any enrollment decisions.
    Given the unprecedented disruption to graduate education, the Graduate Division will also allow Plan II master’s students to file for a summer degree in 2020, free of charge. Please note that this exception for Plan II master’s students applies for Summer 2020 only. International student considering Summer completion should contact BIO for advising.
    Please review the doctoral and thesis filing guidelines on our website for specifics:

  • Normative Time
    The Graduate Division and Graduate Council have approved a one-year increase in normative time for doctoral students. To extend a student’s normative time, Graduate Student Affairs Officers should request an extension through the Graduate Division Exceptions eForm. This is best done near to the end of a student’s career, when impacts of expiring normative time may become relevant for some students. International students should consult the Berkeley International Office regarding any changes to their degree plan.
  • Milestones
    Departments are encouraged to be extremely flexible in accommodating disruptions to graduate students’ academic milestones. If you have any questions or concerns, please get in touch with the appropriate Graduate Degrees Office staff member.
  • Other Extensions to Program Length
    Please consult your Head Graduate Advisor (HGA) and GSAO regarding master’s and professional degree program extensions or variances. Those administrators may write to Linda Song, Assistant Dean for Academic Affairs, to seek guidance regarding specific programs or student cases. The Graduate Division aims to support student and program needs and to streamline processes where possible.
  • Filing Fee Status
    The Graduate Division will allow students on Filing Fee in Spring 2020 to continue on filing fee status in Fall 2020. To request a continuation of filing fee status, Graduate Student Affairs Officers should request a “Second Use of Filing Fee” exception through the Graduate Division Exceptions eForm. Students who continue their filing fee status in Fall 2020 will be billed for this second usage. 
  • Petitions/forms (such as in Absentia, Leave of Absence, Committee Forms etc.)
    We are still reviewing and processing all requests made through the Special Enrollment Petition, Degrees Exceptions eForm, and the Higher Degree Committees eForm. Work with your department on any concerns or status inquiries.
  • Master’s and Professional Degree Completion
    Please consult your Head Graduate Advisor (HGA) and GSAO regarding completion of non-thesis based master’s and professional degree completion in light of disruptions this spring. Concerns about completion of coursework and capstone projects should be addressed with your department which will work with the Graduate Division (contact Asst. Dean for Academic Affairs Linda Song) to explore options. The Graduate Division will be extremely flexible regarding processes and policies that we control and will work with the Academic Senate and the Office of the President (UCOP) on policies that are beyond our authority. The Graduate Division aims to support student and program needs and to streamline processes where possible..

Research

Our research community is directed to immediately transition to work remotely whenever possible. Principal Investigators should suspend on-campus research to the greatest extent possible, immediately, and implement plans to operate remotely. Essential access, limited to sustaining research capability, such as animal care, servicing of critical instrumentation, and maintenance of germ lines, will be authorized by the Vice Chancellor for Research Office in coordination with Deans and Chairs. Exceptional access will be considered by a campus review process, which is currently being developed, modeled on the one at the University of California, San Francisco. 

Please visit the Vice Chancellor for Research website for specific information, answers to frequently asked questions, and more detailed guidance.

Disability Accommodations

The Disabled Students’ Program will continue to partner with instructors to ensure students’ disability accommodations are provided.

The following are email addresses that instructors and students can contact for disability accommodations.

Please contact dsp@berkeley.edu for additional questions or assistance regarding student accommodations. Faculty and instructors should work with DSP to ensure that all content is accessible to their students with disabilities before the content is posted. To ensure accessibility, use university-provided platforms, such as bCourses and Zoom. Posting public videos or other content via non-supported tools (e.g., YouTube, Vimeo, etc.) is prohibited.

Technology Resources and Access

The university aims to ensure that all students have equitable access to the technology resources they need to support research, teaching, and learning during the COVID-19 pandemic. If you require additional technology to teach a course, first reach out to your supervisor or department chair.

  • Student Technology Equity Program (STEP)
    This program will provide freely loaned laptops, WiFI hotspots with paid 12-month service plans, and peripherals like headphones and webcams to UC Berkeley students (including graduate students) who meet the eligibility criteria, while supplies last. Devices will be mailed to students’ homes directly. The priority deadline to apply for the STEP Program is Wednesday, July 15, 2020 for the fall semester.
  • Zoom Pro Accounts for Students
    All registered undergraduate, graduate and professional school students now have access to Zoom Pro accounts at no additional cost to them. Among other features, this enables students to unlimited meeting minutes and 300-person meeting capacity. More details are available at studenttech.berkeley.edu/zoompro. Students who already have basic Zoom accounts can find instructions on how to transition to Zoom Pro accounts.
  • Student Tech Support Helpdesk 
    The helpdesk is available to assist students with tech-related questions or challenges and continues to be available Monday through Friday by phone at (510) 642-HELP and email at sts-help@berkeley.edu. Remote support by Zoom is available on a limited basis.

Advising Resources for Staff

UC Berkeley’s advising team has developed a COVID-19 resource hub for UC Berkeley student services staff.


Guidance for GSIs

GSI Fall 2020 Instruction FAQ

July 14, 2020 update: GSIs are experiencing a great deal of uncertainty about the rules and parameters surrounding their fall teaching. Your department chair, GSAO, and Faculty Advisor for GSI Affairs are the people best able to answer your instructional questions. Please refer to this brief FAQ page on the Graduate Division website which addresses the following global issues of concern:

  • GSIs are concerned about remote instruction leading to increased workloads. What should GSIs do in that instance?
  • What will the attendance policy be in the fall?
  • What are the campus guidelines regarding student privacy in remote learning environments?
  • What are the campus guidelines regarding synchronous vs. asynchronous instruction?

Instruction FAQ for Instructors – Fall 2020

The Berkeley Academic Senate has published an Instruction FAQ which lists questions commonly encountered by instructors and reflects the most current (July 8, 2020) planning on our campus for Fall 2020 instruction. Although subsequent developments in public health guidance may make changes necessary, these answers are intended to provide the best and most up-to-date basis for Fall 2020 instructional planning. This is a living document that will be supplemented and updated as needed on an ongoing basis.

For GSIs: Reducing and Discouraging Cheating on Exams

The most significant challenges with exams delivered remotely are the need to deliver asynchronous exams to accommodate students in different time zones, and the issue of cheating. The campus is working to secure a browser lockdown product that locks the browser into a single screen, disabling copy/paste functionality, during an exam. The use of other proctoring products, and Zoom proctoring, are not permitted for the spring 2020 semester. Details on this executive order are available via the CalMessages archive. There is no fool-proof solution to the challenge of cheating on online exams. The most effective solution is probably to deploy other forms of assessment that are less susceptible to cheating: oral exams, papers, group projects, poster sessions, discussion boards, etc. If exams must be administered, there are ways to discourage, if not eliminate, cheating and to mitigate its effects on other students. Please read this Best Practice and Resource Guide on the Center for Teaching and Learning‘s website.

Teaching Resources

The Keep Teaching website has been developed to provide new approaches, effective strategies and resources, and best practices to support remote learning.

Instructional Resilience Resources

The Center for Teaching & Learning’s Instructional Resilience resources page has best practices, webinars, tips, and resources. Resources and ideas for instructors will be posted on an ongoing basis and we encourage you to visit this site regularly.

Employment (including loss of) and Academic Appointments

Academic Student Employee Length of Service

June 19, 2020 update: The UC Provost has granted a seventh year (two semester) extension to the total length of service performed by Academic Student Employees, including Readers and Tutors on annual stipends, and Graduate Student Instructors.

Please read the complete memo online

This temporary extension “is permissible for matriculated students at UC during the quarters/semesters in which instruction is substantially impacted by COVID-19.”

Paid Administrative Leave

For academic student employees, Paid Administrative Leave for COVID-19-related incidents is available for up to 16 working days or 128 hours.

Paid Administrative Leave may be taken only when at least one of the following circumstances are met:

  1. When an employee is unable to work due to the employee’s own COVID-19-related illness or that of a family member; or
  2. When an employee is unable to work because the employee has been directed not to come to the worksite for COVID-19-related reasons and/or the worksite has implemented a COVID-19-related remote-work program or is under a shelter in place order and it is not operationally feasible for the employee to work remotely; or
  3. When an employee is unable to work because a COVID-19-related school or daycare closure requires the employee to be at home with a child or dependent, and it is not operationally feasible for the employee to work remotely or in conjunction with the childcare commitment.

Paid Administrative Leave is available for all academic appointees, policy-covered and represented, as of March 1, 2020, but is not available for academic appointees with non-paid or without salary appointments.

Please first read this guidance for supervisors [PDF], updated on March 20, 2020. If you have additional questions, contact UC Berkeley’s Academic Personnel Office at appolicy@berkeley.edu.

Employees Temporarily Working Outside of California

Department managers or HR personnel of staff and student employees who temporarily relocated out-of-state are asked to complete and submit this form. For now, these employees will continue to be paid without adjusting their current California payroll withholding.

If the shelter-in-place order is rescinded in the near future, a reconciliation for tax purposes may be needed to adjust an individual’s tax withholding to align with their work location of temporary residence. If the shelter-in-place order is extended even further, employee records may need to be adjusted in UCPath to reflect the tax withholding of the location in which employees are working.

Reporting Lost Wages

If you have lost work-study wages due to the COVID-19 crisis, wages, please open a case in Cal Student Central.

Unemployment Due to COVID-19

If you have lost your job or had a reduction in hours, California unemployment benefits will come with an extra $600 per week on top of the state benefit (standard state benefit ranges from $40 to $450 per week) and an additional 13 weeks of coverage (standard state benefit duration ranges from 12-26 weeks). You will need to apply. Also, if you cannot work because you relied on child or elder care facilities that are now closed (only applies to work, not school), you may also be eligible for unemployment benefits.

If you rely on a school, a daycare or another facility to care for a child, elderly parent or another household member so that you can work (only applies to work, not school), and that facility has been shut down because of coronavirus, you may also be eligible for unemployment benefits. While the state is still awaiting specifics from the federal government, you can find current information and frequently asked questions online.

Pandemic Unemployment Assistance (PUA)

If you are an independent contractor, self-employed worker, freelancer, or gig worker and only received a 1099 tax form last year, you are most likely eligible for PUA. You can apply for benefits starting April 28, 2020. Read more about PUA and how to apply on California’s Labor and Workforce Development website.

To be eligible for PUA, you must meet any of the following criteria:

Any criteria related to changes in employment status due to COVID-19:

  • You had a definite date to begin work, but the job is no longer available, or you could not reach the job as a direct result of COVID-19.
  • You are unable to travel to your job as a direct result of COVID-19.
  • You quit your job as a direct result of COVID-19.
  • Your workplace is closed as a direct result of COVID-19.
  • You are self-employed or work as an independent contractor (with reportable income, such as a 1099) and you are unemployed, partially employed, or unable to work because COVID-19 has forced you to stop working.

Any criteria related to health issues due to COVID-19:

  • You have been diagnosed with COVID-19 or are experiencing symptoms and are seeking a medical diagnosis.
  • A member of your household has been diagnosed with COVID-19.
  • You are caring for a family member or a member of your household who has been diagnosed with COVID-19.
  • You are caring for a dependent because their school or another care facility has closed due to COVID-19 and you are now caring for them during the work day.
  • Your healthcare provider has told you to self-quarantine because of COVID-19.
  • You have become the main income provider due to a COVID-19 death in your household.

Academic Student Employee Hiring in Light of Staff Hiring Freeze

While UC Berkeley is instituting a campuswide hiring freeze effective April 1, 2020, academic student employee positions such as readers, tutors, graduate student instructors can be filled. Please read the Hiring Freeze FAQ page for more information. Additionally, student staff titles are exempt from this freeze.


Fellowships

The Graduate Division and Graduate Council have approved a blanket two-semester increase in normative time for doctoral students. This increase in normative time applies to  Doctoral Completion Fellowship eligibility and one’s accompanying normative time +1 calculation. The normative time adjustment will be reflected in our CS fellowship reports so no additional action, such as an exception request, is required for DCF eligibility.

Spring block grant supplements will be released to programs the week of April 6th. The deadline for programs to use their 2019-20 block grant allocation has been changed from April 15 to Friday, May 15.


Establishing Residency

June 12, 2020 Update:

The UC Provost recently expanded temporary amendments to the university’s guidelines on establishing residency in the context of systemwide COVID-19 mitigation efforts. 

The UC Residency Policy and Guidelines currently state that students must be physically present within California for a year prior to the Residency Determination Date and that absences of six weeks or more in a one-year period disqualify a student from receiving in-state status. In response to the COVID-19 pandemic, these guidelines have been amended in three ways, two of which apply to graduate students:

  1. A student’s absence from the California for any length of time between March 9, 2020 and the Residency Determination Date for Fall 2020 at their campus will not be counted toward the six week limit if the absence is caused by the COVID-19 pandemic. This means that students who temporarily left California in response to the pandemic remain eligible for in-state residency for the 2020-21 academic year so long as they meet all other applicable eligibility requirements.
  2. Does not apply to graduate students: A student who has been or may be granted in-state status based on Financial Independence may accept or use financial resources from another individual between March 9, 2020 and the end of the 2019-20 academic year without loss of eligibility for in-state status if the transfer of resources is made in response to the COVID-19 pandemic.
  3. The enrollment in courses for the 2020 Fall term delivered via remote instruction will serve as a replacement for physical presence if the following conditions are met: (1) the UC campus has extended the opportunity for remote instruction, and Part 3-2 does not apply to graduate students: (2) the student may qualify for residency on their own without regard to a parent per Regents Policy 3105 I.C.2, or temporarily through a noncustodial California parent per Regents Policy 3105 I.D.4. Students will still need to acquire applicable legal indicia to prove their intent to stay in California, as they do now, and will have until the end of the Spring 2021 term to do so.

Please read the amendment memo  for complete information.

If you have additional questions about this policy or amendment, please open a case in Cal Student Central or contact the Office of the Registrar.


Housing

Any graduate student can apply for a housing contract by submitting this application form on the Berkeley Housing website. Eligible housing includes single student apartments, family housing, and summer transition housing. Family housing does currently carry a wait list, and units are unfurnished.

For more the most up-to-date information on housing, visit sa.berkeley.edu/covid19/housing.

Off-Campus Lease Termination Rights and COVID-19

On June 30, the Berkeley City Council passed an ordinance, effective immediately, that will remain in effect during the local State of Emergency: it allows tenants in Berkeley who have been impacted by COVID-19 to terminate their leases upon 30 days’ notice, without penalty. This right is available if “the tenants or roommates of the tenants are or were registered at an educational institution that cancelled or limited in-person classes due to the COVID-19 pandemic.” (Berkeley Municipal Code Section 13.110.020.D.

This right applies to all UC Berkeley students, since in-person classes were cancelled for the spring semester/summer session, and they were reduced for fall semester.

For more information, refer to the Final Ordinance Berkeley Municipal Code Section 13.110.020.D or see the FAQ prepared by Student Legal Services.

 


Basic Needs + Financial Assistance

Financial Assistance: COVID-19 Relief Fund

Applications for the UCB COVID-19 Relief Fund have now closed. Submitted applications will continue to be processed through June 5, 2020

CARES Act Direct-to Student Funding

The deadline to file a FAFSA or CADAA to be considered for CARES Act or Dream Act funds has passed. UC Berkeley’s Financial Aid and Scholarships Office aims to begin processing awards for eligible graduate students this month. .

Filing a FAFSA or CADAA and being Title IV eligible alone does not guarantee funding, as funds are limited. 

Initial CARES Act awards will be issued as grants up to $1,000 depending on the number of eligible students. The award will be processed through your CalCentral account and be delivered to you via direct deposit (if you have this active on your account), or mailed to the address you have on file. To update your address in CalCentral,  click on your profile and then “Contact Information.”

If you wish to return CARES funding you’ve been awarded, you can do so by opening a case at Cal Student Central.

CARES Act – Household Stimulus Checks

In order to provide immediate relief to taxpayers, the Internal Revenue Service sent tax rebate checks to individuals and families that have valid Social Security Numbers. The legislation calls for $1,200 for individuals and $2,400 for married joint tax filers. The IRS is using 2019 tax returns to determine eligibility or 2018 returns for those who haven’t filed for 2019 yet. These rebate checks have income limits in order to ensure that this funding goes to low- and middle-income individuals and families.

Many UC Berkeley graduate students who filed taxes in 2019/2018 qualified for these tax rebate checks. Read more information about what to expect. 

The IRS has included updated information on how to receive payments. If you used a tax preparer or owed taxes last year (i.e. did not receive a refund), you may have to update your payment information with the IRS. Visit the “Get My Payment” portal on the IRS website to check the status of your payment.

Basic Needs Center

The Basic Needs Center’s priority is to ensure that services will continue remotely. The Center, including the Food Pantry, has moved to 103 Sproul Hall.  Please visit this Google doc for up-to-the-minute information on resources and services related to basic needs: tinyurl.com/UCB-BNC-C19


Resources for Student Parents and Caregivers

Below you will find highlighted resources and accommodations for balancing caregiving responsibilities during the pandemic. For a more extensive list of pregnancy and parenting accommodations, visit grad.berkeley.edu/financial/families.

Financial Assistance

The Graduate Division has two grant programs for students with dependents:

  • Student Parent Grant for graduate students with dependents under the age of 18 (deadline to apply: August 31, 2020)
  • Graduate Division Caregiver Grant This new caregiver grant can provide assistance to graduate students who are the primary live-in caregiver for an adult individual. Examples of those eligible for this grant include graduate students who live with and serve as the primary caregiver for an elderly parent or other individual that may qualify as a dependent adult. Deadline to apply: August 15, 2020.

If you have questions about applying for these grants, please email gradfell@berkeley.edu.

Dependent Care Assistance

Student Parent Academic Accommodations

Extension of Time for Academic Milestones: Research doctoral students who experience substantial parenting responsibilities are eligible for additional time to meet established deadlines for certain academic milestones, including:  

  • passing preliminary and/or Qualifying Examinations, 
  • completing their dissertations, and 
  • calculating Normative Time for purposes of qualification for certain fellowships.

For more information, please see the Guide to Graduate Policy.

Other Resources


Support for Undocumented Students

In efforts to limit coronavirus risk on campus, the Undocumented Community Resource Center (UCRC) is temporarily closed. However, USP services remain open and accessible. Graduate Division is offering $100 grocery gift cards to undocumented graduate students. To receive one, please go here.

Please visit the USP website for information on how to access services:

  • Financial Aid
    The financial aid office is offering virtual satellite advising. Please follow the link for instructions to sign up for an appointment: https://www.wejoinin.com/sheets/cyogi
  • Financial Support
    The emergency grant and USP scholarship application is still open and can be accessed here. If you have any questions, please, email uspemergencygrant@gmail.com.
  • Academic Counseling
    All appointments with Valeria have been moved to virtual (phone or video) appointments through March 30, 2020. We continue to be committed to providing access and support to you during this ever-evolving time. You can schedule an appointment with Valeria here.
  • Immigration Legal Support
    EBCLC is the legal service provider for USP. As one of the largest providers of free legal services in the East Bay and home to eight of Berkeley Law’s community-based clinics, EBCLC places tremendous importance on the health of our staff, students, clients and the public. In an effort to support community well-being, we have closed our offices and have cancelled our drop-in appointments and in-person clinics from Thursday, March 12, 2020 through Thursday, April 30, 2020. We are committed to providing responsive legal services in the areas of housing, health, immigration, education, and economic security, and we will continue to do so with the utmost respect for our clients. Please schedule remote appointments through our online booking system, email us at usplegal@ebclc.org, or contact your caseworker for assistance with a legal matter. Thank you for your cooperation and support.
    Current Clients of EBCLC : For current clients of EBCLC, please reach out to your caseworker directly regarding any questions or concerns.
    General Consultations: As of March 12, 2020, all general consultations scheduled through our online booking system will take place by phone or Zoom.

For up-to-date information, visit the Undocumented Student Program website.


Support for International Students

Berkeley International Office

The Berkeley International Office has created a COVID-19 webpage to answer frequently asked questions and share support resources. Please visit this page for information on domestic and international travel, F-1 and J-1 visas, advising hours, enrollment, grading, deferrals, extensions, and more.

For one-on-one advising with an international office advisor, visit BIO’s contact page. For non-urgent issues, email internationaloffice@berkeley.edu.

Non-Resident Supplemenal (NRST) Tuition Waivers for Post-Candidacy International Students

July 31, 2020 Update:

The UC Office of the President has delegated the decision about NRST (non-resident supplemental tuition) waivers to each campus. This week the UC Berkeley campus Finance Committee agreed to Dean Lisa García Bedolla’s request that the Spring 2020 and Fall 2020 semesters not count towards students’ three years of NRST waiver eligibility for those students currently in candidacy. Please consult your department for questions.

Conditions of New International Students’ Entry into the U.S.

July 31 Update: On Friday, July 24th, the Department of Homeland Security (DHS) issued new guidance to universities for new international students (including transfer students) who are currently outside the U.S. The guidance stipulates that new students entering the U.S. for Fall 2020 cannot enroll in a full course of study that is 100% online. A course that is not considered “online” for visa requirements means that it has at least one course component that has been coded with the following instructional modes:


– In-person
– Hybrid
– Flexible
– All 99, 194H, 199, 298, and 299 courses as long as they are coded as In-person, Hybrid or Flexible instructional modes
The annotated I-20s

BIO recently issued confirm that UC Berkeley is offering a hybrid instructional model for the Fall 2020 semester, i.e., we will offer a combination of in-person and remote instruction and research experiences.

New students are advised that unless they enroll in at least one course for the Fall 2020 semester in one of the instructional modes listed above, they should not enter the U.S., and instead plan to enroll in classes while remaining outside the U.S. More information can be found in the email sent from BIO to all incoming international students.

Fall 2020 Enrollment Guidance for F and J Students

July 15 Update: On Tuesday, July 14th, 2020 the Department of Homeland Security (DHS) agreed to rescind in its entirety the July 6th guidance and July 7th FAQ pertaining to Fall 2020 instruction for F-1 students. Based on a July 15th SEVP Update, universities will revert to the DHS guidance provided for Spring and Summer 2020, which is now extended into the fall semester.

The Berkeley International Office sent out an email FAQ to all international students and will update the BIO COVID-19 FAQ page to reflect this new guidance by the end of the week. They will also be scheduling a Q&A session very soon.

Please note that this information is subject to change. Please watch for more updates from the Berkeley International Office (BIO).

Graduate Student Appointments for International Students

The practice around the hiring of international students living outside the U.S. to work as GSI/GSRs is currently under review by campus leadership and guidance from the campus has been shared with departments. If you have questions about your employment options for the fall semester, please consult with your GSAO or other departmental administrator that manages academic hiring. A list of department contacts for Academic Student Employee (ASE) job opportunities can be found in Labor Relations in the Berkeley People & Culture website.

Presidential Proclamation Suspends Certain Nonimmigrant Entries

June 22 Update: President Trump signed a new Executive Order, “Presidential Proclamation Suspending Entry of Aliens Who Present a Risk to the U.S. Labor Market Following the Coronavirus Outbreak.” This order takes effect on June 24, 2020.

This proclamation does NOT impact F-1 or J-1 students (including the OPT/STEM OPT program) or the J Research Scholars, Short Term Scholars, and Specialist categories. Our understanding is that the J-1 Student Intern category is not included since it is a student category and differs from the J-1 Intern category. 

This proclamation does impact (1) workers on a H-1B or H-2B visa and anyone accompanying these individuals, (2) individuals on a J visa in the following categories: Intern (not a student intern), Trainee, Teacher, Camp Counselor, Au Pair, or Summer Worker, and anyone accompanying these individuals, (3) persons on an L visa and anyone accompanying these individuals.

Please read the following for more details:

If you have questions or concerns about what this proclamation may mean for you, please contact a BIO advisor.

Presidential Proclamation Impacting Graduate Chinese Students & Researchers

On May 29, 2020, President Trump signed a Presidential Proclamation limiting the entry of certain Chinese nationals on F and J visas into the U.S.

From the Berkeley International Office: While concern around this possible action is understandable, as of June 15, 2020, no official announcement has been made nor have any final details been released. Please know that we are working closely with each other to monitor the issues impacting our international community. BIO will remain in close contact with affected communities as additional information becomes available, and we encourage you to use BIO as your official source of information and guidance.

Read the FAQ on the Berkeley International Office’s proclamation webpage for the most up-to-date information.  You are encouraged to contact a BIO advisor with questions or concerns.


Health & Wellness

Face Coverings

The City of Berkeley is requiring a face covering be worn in common areas indoors, such as hallways, elevators, stairwells, laundry and mail rooms, and dining halls. If you work for the university on campus, please contact your supervisor for instructions about wearing a face covering at work. This health order also stipulates that face coverings must be worn when you go grocery shopping, visit the pharmacy, or enter other stores.

Please read the city’s order, as well as UC Berkeley’s guidance on when to wear face coverings on campus and in shared residence buildings.

Keep Berkeley Healthy Pledge

All students using campus facilities will be required to sign a Keep Berkeley Healthy Pledge before being able to access physical spaces. Our approach focuses on accountability with developmental and educational principles, reserving punitive sanctions for repeat and/or egregious offenses (such as deliberately wiping your face on someone). While we hope that it is rare, refusing to comply with requirements such as physical distancing and facial coverings will result in consequences that could include being excluded from campus altogether. Be aware that off campus, the City of Berkeley (and possibly Oakland and other surrounding communities) can impose fines and even cite people criminally for failing to comply with public health orders.

University Health Services

Please visit uhs.berkeley.edu for the most up-to-date information on hours and appointments. If you feel unwell, please call your healthcare provider or contact University Health Services (UHS) for advice or care. Please take all precautionary hygiene steps recommended by the university.

The following UHS changes are now in place until further notice to help make using your insurance and getting care easier wherever you may be:

  • No referrals from University Health Services are needed before accessing medical and mental health care. Most providers should not require any documentation of this, but if needed, you can take this UHS letter with you.

  • 90-day refills are now available for most prescriptions at any pharmacy.

  • For students who are now away from campus and living internationally, international coverage now includes routine care along with emergency care.

  • The student health center (SHC) at each University of California campus gladly offers reciprocal access to currently registered students from all other UC campuses under the same conditions that apply to its own students.

Visit https://uhs.berkeley.edu/ship-updates for ongoing updates.

Counseling and Psychological Services

Watch this presentation from Amy Honigman, CAPS Senior Clinical Psychologist and Graduate Assembly Wellness Specialist, on how graduate students can cope with the current COVID-19 situation.

  • Brief counseling model has been adjusted to meet the immediate needs of students and to preserve the health of students and staff.
  • All initial visits with counselors are by phone.
  • Students who need support and do not have an assigned counselor should call (510) 642-9494 to schedule a phone appointment.
  • Students who have scheduled follow-up appointments should check their secure messages for updates from their counselor.
  • Drop-in urgent counseling has been suspended.  Students with urgent needs should call (510) 642-9494 to speak with a counselor.
  • Many of our satellite offices are closed.  Location-specific information is available on the satellite counseling page.
  • All “Let’s Talk” drop-in at satellite locations has been suspended until further notice
  • Hours: Monday-Friday, 10 a.m.-4 p.m. Be sure to check the UHS website for current hours.
  • For after-hours support, please call (855) 817-5667.

Center for Support and Intervention

The Center for Support and Intervention addresses prevention and intervention for harm and violence on campus, and provides support to students experiencing or causing distress in the campus community. They are open for remote/virtual appointments and consultations during this period of alternative instruction. Please contact them at csi@berkeley.edu with any questions, and visit their website at sa.berkeley.edu/csi.

Recommendations

We understand that the sudden shifts in social and academic guidelines can feel overwhelming and isolating. We recommend trying the following to decrease the negative impact of social isolation:

  • Have Zoom dates with friends. This can be a good time to totally decompress or to chat with people about your research. 
  • For those of you caring for kids, parents, or partners during this time, don’t be alone, even if you are physically isolated. Have a virtual date via video call or check in with an online support group.
  • Practice verbal gratitude. Giving thanks fosters a cycle of altruism, building trust and care with others.
  • Play music and sing out loud. Music has been shown to help modulate your stress and strengthen empathy.
  • Practice relaxation and mindfulness exercises. 

Billing and Payments

Temporary suspension of onsite check payment processing

With the shelter-in-place order in effect for the Bay Area, Billing and Payment Services will suspend onsite cashiering of student and vendor check payments, effective March 17, 2020. This action is expected to remain in effect through the planned shelter-in-place period. Please note that Bill and Payment Services staff will continue to serve students by working remotely and that all payments submitted through CalCentral or via direct wire will continue to process as usual.

If you would like to make a payment on your student account, please submit the payment online through CalCentral. UC Berkeley offers alternative payment options to students and delegates through CalCentral and we encourage students to submit payments online. You can make payments online through ACH, credit card, and IFT for our international students. Payments submitted through CalCentral will continue to post to student accounts as normal.

Temporary suspension of late fees

We understand that some students may have already mailed payments that will not be processed in as timely a manner as usual. We also understand that some of our students may be experiencing hardships as a result of the Coronavirus pandemic. In light of these challenges and to alleviate students of these potential pressures, UC Berkeley will temporarily suspend the assessment of late fees on student accounts. Effective as of March 16, 2020, late fees will not post to student accounts. We will revisit the late fee assessment as appropriate and will continue to update you with current information.

If you have any questions, please open a case in Cal Student Central or call 510-664-9181.


Equity & Inclusion

For information about how UC Berkeley’s Division of Equity & Inclusion is supporting the university’s diverse community members through virtual classrooms, virtual advising, webinar events, and remote work, visit diversity.berkeley.edu/covid-19-ei-here-serve-you.

Office for Graduate Diversity

The Office for Graduate Diversity (OGD) provides support services for prospective and continuing students on the Berkeley campus in an effort to maintain a more diverse graduate student community. The Office for Graduate Diversity will be closed until further notice, though OGD staff are working remotely and responsive to emails. Getting into Graduate School (GiGS) classes are continuing remotely, STEM*FYI programming is postponed, and information for the Firebaugh program can be found at tinyul.com/FirebaughAppGuide.

Students can contact OGD staff at grad.diversity@berkeley.edu with any questions or concerns.

American Indian Graduate Program

The American Indian Graduate Program (AIGP) seeks, through outreach, individual recruitment, and student services to remove perceived barriers which prevent the full participation of American Indian and Alaska Native students participating in graduate level research at UC Berkeley. For COVID-19 updates related to AIGP, visit the program’s website.

Berkeley Chancellor’s Postdoctoral Fellowship Program

For updates on the Chancellor’s Postdoctoral Fellowship Program, visit diversity.berkeley.edu/programs-services/postdoctoral-diversity


Libraries, Student Spaces and Events

Events

It is likely that pandemic conditions and/or public health guidelines will make it inadvisable to hold in-person events as we have done in the past; this consideration will likely cause us to greatly restrict the use of campus facilities for events and meetings this fall. Students will be supported in engaging in clubs, activities and events remotely and we will do all that we can to enrich the student experience for all.

The Graduate Division’s New Graduate Student Orientation (NGSO) for incoming students will be offered remotely as a weeklong series of afternoon workshops from August 18-25, 2020. Many of the workshops will be repeated, and some will be recorded and posted for later viewing. New graduate students will receive a series of informational messages throughout the summer that will include a schedule of workshops and events. Please check with your academic program for information about program-specific orientations.

Libraries

All libraries are closed, but library staff are working to provide as many remote services as possible. Visit the Berkeley Library COVID-19 portal for ongoing updates.  You are welcome to contact your subject librarian for assistance or chat with a librarian 24/7.

Student Spaces

The Martin Luther King, Jr. Student Union, Eshleman Hall, Cesar Chavez Hall and the Recreational Sports Facility (RSF) are closed. Many other campus facilities are closed as well. Please check their websites for current information. As public health conditions and testing capacity allow us to resume more activities on campus, the top priorities will be instructional and research spaces. We will then prioritize study spaces for students.

Open study spaces for students
We plan to create structured outdoor spaces using, for example, chalk circles for physical distancing and enhanced wireless internet signals. As public health conditions permit, we plan to have a student-centered space, such as the MLK Student Union or the library, open to students for limited amounts of time. Access would be controlled to limit the number of people in at one time; facial coverings and physical distancing would be required. If study spaces become possible, the amount of time spent there by any single student will be limited — these have been identified as typical spaces to spend no more than several hours in.

Please note: we are still awaiting state guidelines for colleges and universities which may provide further restrictions and limitations.

Visit news.berkeley.edu/coronavirus for the most up-to-date information.


Student Life Office Hours

If you would like assistance navigating these resources, sign up for a 15-minute virtual appointment with Graduate Student Life Director Larissa Charnsangavej: https://calendly.com/larissa-charn/graduate-life


Prospective Students

Recognizing the challenges to teaching and learning during the COVID-19 pandemic, the Provost and Deans of the University of California, Berkeley adopted the following principle:

UC Berkeley evaluates applicants for admission to its graduate and professional schools holistically, meaning that we consider an applicant’s combination of personal accomplishments, letters of recommendation, personal statements, academic record, and test scores in making our admissions decisions. Such a review will take into account the significant disruptions of COVID-19 when reviewing students’ transcripts and other admissions materials from Spring 2020. We understand that many institutions across the country instituted P/NP grading policies during that semester. Thus, we will not penalize students for the adoption of P/NP and other grading options during this unprecedented period, whether the choices were made by institutions or by individual students. Our admissions evaluation will focus primarily on a student’s academic performance prior to this period, and if applicable, following this period. What is most important is that applicants demonstrate that they pursued a challenging curriculum that was relevant to their plan for graduate or professional school.