SIS

 

Functionality

The following chart shows different systems functions affecting graduate students, and tracks the release of functionality in the new system.

In the old system/process… Will now be done using… Notes
In the old system/process…Withdrawal (in-semester) Will now be done using…Withdrawal eForm in Campus Solutions NotesThe Withdrawal form is initiated by students and approved by GSAOs. Does not require Grad Div involvement unless retroactive

The form can be accessed by students through CalCentral.
In the old system/process…Withdrawal (after semester ends, retroactive) Will now be done using…Grad Exception Request eForm in Campus Solutions NotesRetroactive withdrawals are rare and though there is no automated process, you should submit the request through the “Exceptions” eForm.
In the old system/process…Change of Major/Degree Goal (Paper form) Will now be done using…Acad Plan eForm in Campus Solutions NotesReleased 10/27/16 as “soft-launch” for advisors only. The Acad Plan form is (currently) initiated by GSAOs, then approved again by the relevant GSAOs (depending on the action), and if necessary reviewed by Grad Div Staff.

The form can be accessed by GSAOs in the GT eForms WorkCenter in Campus Solutions.

This form should only be used for adding a degree goal within the student’s existing department, or to add a designated emphasis.
In the old system/process…Application for Qualifying Examination (Paper form) Will now be done using…Higher Degree Committees eForm in Campus Solutions. Notes Students access the link to the form through CalCentral. Link was enabled 7/17/17.
In the old system/process…Advancement to Candidacy (Masters Plan 1 and PhD) Will now be done using…Higher Degree Committees eForm in Campus Solutions. Notes Students access the link to the form through CalCentral. Link was enabled 7/17/17.
In the old system/process…Advancement to Candidacy (Masters Plan 2) Will now be done using…Beginning Spring 2017, Plan 2 Masters students will automatically be advanced. NotesThis process only cover Plan 2 students. Plan 1 and Doctoral students still need to submit applications as they have committees requiring explicit approval.
In the old system/process…Application For Filing Fee (Paper form) Will now be done using…Special Enrollment Petition (SEP) EForm in Campus Solutions/CalCentral NotesReleased 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff.

The form can be accessed by students through CalCentral.
In the old system/process…Application for In Absentia Registration (Paper form) Will now be done using…Special Enrollment Petition (SEP) EForm in Campus Solutions/Calcentral NotesReleased 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff.

The form can be accessed by students through CalCentral.

Training was provided by Jeret Lemontt in sessions on 1/12/17 and 1/19/17.
In the old system/process…Report on Qualifying Examination, a.k.a. QE Results (Paper form) Will now be done using…Qualifying Exam Report eForm in Campus Solutions. Notes Staff submit the results of QE’s using the eForm. Link was enabled 7/10/19.
In the old system/process…Masters Plan 2 degree lists (i.e. lists sent out by Grad Div at the end of the semester listing students advanced to candidacy. Departments send back with dates and “Passed” circled Will now be done using…Student Milestone screen in Campus Solutions. Specifically, use of the Capstone milestone NotesThe process is essentially the same, just simpler. GSAOs should still report on students who have completed their capstone requirements (e.g. comprehensive exam, project, paper, etc.), except this can be done directly in CS.

Training on Milestone functionality was provided by Jeret lemontt in sessions on 12/8/16 and12/15/16.
In the old system/process…Doctoral Candidacy Review (DCR) Will now be done using…Doctoral Candidacy Review (DCR) eForm in Campus Solutions NotesDoctoral students advanced to candidacy must complete the DCR each year.
In the old system/process…Application for Readmission (Paper form) Will now be done using…Grad Re-enrollment Request eForm in Campus Solutions. Notes Process is now re-titled “re-enrollment” and is only used for students returning to the program from which they left. GSAOs will submit this form on behalf of students. Enabled 4/3/19.

 

Resources

Below are links to training documentation and other resources from the SIS project.

The SIS project’s main training website can be found at sis.berkeley.edu/training (opens in a new tab).

Ongoing SIS communications to the campus community can be found here: SIS Communications Archive (opens in a new tab).

Hot Tips:

  • When reviewing or reporting on graduate student milestones, do not use the effective date but rather the date attempted field for accurate information about the exact date that milestone was achieved.
  • On the Committees eForm, students may need to switch the search box from “begins with” to “contains” in order to find faculty they’re looking for.

Training:

FAQs (Frequently Asked Questions)

Where Can I…?

  • …see eForms waiting for my approval?
    • Use the eForms Work Center (opens in a new tab). This can be found as a link in dashboard in CalCentral, or directly in Campus Solutions (CAL Components > Forms > GT eForms WorkCenter). Note: Do not use the “Action Center”
  • …run reports to get lists or see information on students in my department?
  • …see student information like current degree programs, advancement to candidacy, etc.?
  • …see student’s official name (as opposed to preferred name).
    • Use the “Profile” in Cal Central, accessed with the photo icon in the upper right corner. See screenshots here and here.