Functionality Resources Functionality The following chart shows different systems functions affecting graduate students, and tracks the release of functionality in the new system. In the old system/process… Will now be done using… Notes Withdrawal (in-semester) Withdrawal eForm in Campus Solutions The Withdrawal form is initiated by students and approved by GSAOs. Does not require Grad Div involvement unless retroactive The form can be accessed by students through CalCentral. Withdrawal (after semester ends, retroactive) Grad Exception Request eForm in Campus Solutions Retroactive withdrawals are rare and though there is no automated process, you should submit the request through the “Exceptions” eForm. Change of Major/Degree Goal (Paper form) Acad Plan eForm in Campus Solutions Released 10/27/16 as “soft-launch” for advisors only. The Acad Plan form is (currently) initiated by GSAOs, then approved again by the relevant GSAOs (depending on the action), and if necessary reviewed by Grad Div Staff. The form can be accessed by GSAOs in the GT eForms WorkCenter in Campus Solutions. This form should only be used for adding a degree goal within the student’s existing department, or to add a designated emphasis. Application for Qualifying Examination (Paper form) Higher Degree Committees eForm in Campus Solutions. Students access the link to the form through CalCentral. Link was enabled 7/17/17. Advancement to Candidacy (Masters Plan 1 and PhD) Higher Degree Committees eForm in Campus Solutions. Students access the link to the form through CalCentral. Link was enabled 7/17/17. Advancement to Candidacy (Masters Plan 2) Beginning Spring 2017, Plan 2 Masters students will automatically be advanced. This process only cover Plan 2 students. Plan 1 and Doctoral students still need to submit applications as they have committees requiring explicit approval. Application For Filing Fee (Paper form) Special Enrollment Petition (SEP) EForm in Campus Solutions/CalCentral Released 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff. The form can be accessed by students through CalCentral. Application for In Absentia Registration (Paper form) Special Enrollment Petition (SEP) EForm in Campus Solutions/Calcentral Released 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff. The form can be accessed by students through CalCentral. Training was provided by Jeret Lemontt in sessions on 1/12/17 and 1/19/17. Report on Qualifying Examination, a.k.a. QE Results (Paper form) Qualifying Exam Report eForm in Campus Solutions. Staff submit the results of QE’s using the eForm. Link was enabled 7/10/19. Masters Plan 2 degree lists (i.e. lists sent out by Grad Div at the end of the semester listing students advanced to candidacy. Departments send back with dates and “Passed” circled Student Milestone screen in Campus Solutions. Specifically, use of the Capstone milestone The process is essentially the same, just simpler. GSAOs should still report on students who have completed their capstone requirements (e.g. comprehensive exam, project, paper, etc.), except this can be done directly in CS. Training on Milestone functionality was provided by Jeret lemontt in sessions on 12/8/16 and12/15/16. Doctoral Candidacy Review (DCR) Doctoral Candidacy Review (DCR) eForm in Campus Solutions Doctoral students advanced to candidacy must complete the DCR each year. Application for Readmission (Paper form) Grad Re-enrollment Request eForm in Campus Solutions. Process is now re-titled “re-enrollment” and is only used for students returning to the program from which they left. GSAOs will submit this form on behalf of students. Enabled 4/3/19. Resources Below are links to training documentation and other resources from the SIS project. The SIS project’s main training website can be found at sis.berkeley.edu/training. Ongoing SIS communications to the campus community can be found here: SIS Communications Archive. Hot Tips: When reviewing or reporting on graduate student milestones, do not use the effective date but rather the date attempted field for accurate information about the exact date that milestone was achieved. On the Committees eForm, students may need to switch the search box from “begins with” to “contains” in order to find faculty they’re looking for. Training: NEW: Tutorial Videos for Higher Degree Committees eForm: Application for the Qualifying Examination Application for Doctoral / Masters Plan 1 Candidacy Change of Higher Degree Committee (Recon) Job aids for the Higher Degree Committees eForm: Application for the Qualifying Examination Application for Doctoral / Masters Plan 1 Candidacy Change of Higher Degree Committee (Recon) Job aid for CPPSTACK eForm (this is the new process that replaces the paper change of major) Job aid for Approving Departmental Awards Job aid for the Academic Progress Report (aka degree audit) Job aid for Viewing and Entering Student Milestones (this is the functionality that replaces the Comprehensive Exam / Capstone process) Here is a chart of Graduate Student Milestones Job aids for the various forms included on the Special Enrollment Petition (SEP) eForm: Filing Fee In Absentia Parental Leave FAQs (Frequently Asked Questions) Graduate Student Hiring Where Can I…? …see eForms waiting for my approval? Use the eForms Work Center. This can be found as a link in dashboard in CalCentral, or directly in Campus Solutions (CAL Components > Forms > GT eForms WorkCenter). Note: Do not use the “Action Center” …run reports to get lists or see information on students in my department? Use the Reporting Center in Campus Solutions (CAL Components > Reporting > Reporting Center) …see student information like current degree programs, advancement to candidacy, etc.? Use Cal Central to look up the student. …see student’s official name (as opposed to preferred name). Use the “Profile” in Cal Central, accessed with the photo icon in the upper right corner. See screenshots here and here.