How long does it take?

From one-and-a-half to two years for a proposal requiring campus and systemwide review– timing of submission is crucial.

Best case scenario:

  1. Submission of proposal to Graduate Division in summer–preferably no later than early July–for initial review. Depending on needed revisions and any further faculty consultation needed, formulation of the final proposal may take proposers from one to three months; Graduate Division turn-around is approximately two weeks for draft reviews.
    1. Proposers should allow sufficient development time to ascertain degree market niche and applicant demand. Contact Chris Van Nostrand, New Academic Ventures at Berkeley/Berkeley Resource Center for Online Education,
    2. Proposals for self-supporting degree programs require discussion by the Council of Deans and development of a budget according to a campus financial model.
    3. New courses (including online versions) should be developed for eventual submission to the Committee on Courses of Instruction for approval.
    4. All internal (department/school/college) review protocols and approvals need to be completed before submission for Senate review.
    5. Time should also be allowed for obtaining endorsement letters from other campus departments, other UC campuses, or non-UC institution programs (and industry contacts, if applicable) for final proposal submission to Graduate Council
  2. Completion of final proposal by end of August.
  3. Request for reviewers on September Graduate Council agenda (first meeting) with initial discussion in October and recommendations reported to Graduate Council in November for its approval.
  4. Following Grad Council approval, the proposal is sent to the Committee on Budget & Interdepartmental Relations (BIR) for approval in November or December. Note: The Committee on Academic Planning and Resource Allocation (CAPRA) will also review self-supporting degree program proposals.
  5. With the comments from Graduate Council, BIR, and CAPRA (if applicable), the Divisional Council conducts final UCB Senate review in January or February.
  6. Following Divisional Council approval, the VP for Faculty reviews and approves proposal.
  7. Proposal sent to the Coordinating Committee on Graduate Affairs in mid-February for Spring term review. (If the proposal is not submitted before the deadline, proposal review may be tabled until the Fall term.)
  8. Approvals are obtained, in sequence, from CCGA, Academic Council, and UCOP during the Spring and Fall terms. Information on the systemwide review process is available here.
  9. In addition, the WASC Senior College and University Commission (WSCUC) requires that a new academic program must complete a brief WSCUC program screening form before it is launched. The WSCUC will review the form to determine if the program represents a change significant enough to warrant a lengthier “substantive change review”. Please contact campus Accreditation Liaison Officer, Cindy Bumgarner ( for assistance with this form.
  10. Proposal made effective by UCOP once all approvals are obtained.

NOTE: If the proposal is first sent to Graduate Division in August or afterwards, there is little likelihood that there will be enough lead time for all Divisional Senate committees to complete their reviews for submission to CCGA by mid-February to begin the Systemwide review process in the Spring term. This will likely result in a two year review process.