The content and format for eGrad are determined by the GradNews WordPress site.  Use this page as a guide for building eGrad and in tandem with the WordPress Editing Tips page.

The Anatomy of eGrad

egrad-anatomy

Step by Step Instructions

1. Setup a new category for the issue

See a previous eGrad issue category settings if you are unsure.  Example:
Name: April 2013
Slug: april-2013
Parent: Featured in eGrad
Category Template: eGrad Template with Ordering

2. Create the Post title

Be concise and keep it to within 60 characters if possible. For Fellowship Opportunities, you should include the deadline for the fellowship in the post title separated by an em dash.

3. Add the Post to Categories

Add to the new eGrad category setup for the issue.  Include the post in the Headlines category if it is a story or feature article to display it on the GradNews homepage.  If it is an announcement of an event, campus opportunity, fellowship, do not make a Headline, instead add to Announcements, Funding Opportunities, etc.

4. Edit Permalink

Change the default Permalink (URL) to something very concise.  Ideally, 2 words separated by a hyphen.

5. Write or Copy/Paste Content

Be sure to copy and paste as Plain Text, or if taken from Word, use the Word copy and paste tool in the admin interface.  Images must be larger than 150×150 if you need to use a thumbnail.  Ideally, photos should be set to 590x 400 (see Editing Tips).

6. The Excerpt

The Excerpt IS the content for eGrad.  It is also the summary text displayed on the Category pages within GradNews.  By default, WordPress uses the first paragraph or so as the Excerpt.  To override this, and to create a more compelling issue of eGrad, you must craft the excerpt.  Keep it concise, informative if the user doesn’t click on the article.

7. Custom Fields: Ordering Posts & Fellowship Deadlines

For basic posts, you should setup a custom field for “Order“, and give it a value of 1-10.  The posts will sort ascending in order.  For Funding posts, you should setup a Custom Field for “Deadline” with a value equivalent to the deadline date.  You must use a format of MM/DD/YYYY.

8. Deadlines/Announcements/Events Section

This section can include anything that you are willing to code in HTML.  However, you must be very careful that the code uses inline styles so that the HTML email renders appropriately.  Use previous examples as your guide.  To edit this text, go to Settings > Random Text.  You can keep a previous entry available, edit an existing one, and add a new entry.  Make sure the category is “eGrad”.