Appointments Handbook

General Information The titles GSI, Reader, Tutor, and Acting Instructor-Graduate Student are covered by a collective bargaining agreement between the University and the United Automobile Workers (UAW). Under the language of the contract, students hired in these titles are referred to as Academic Student Employees (ASEs). See the current UAW Academic Student Unit contract. GSRs are not covered by the agreement, although university appointment eligibility rules apply to both ASEs and GSRs. Student academic appointments are typically limited to 50% (20 hours) maximum to allow for at least half-time study and academic degree progress. Requests for exceptions to work over 50% (including in non-academic appointments, e.g., student assistant or staff titles) are possible. See Exceptions to Policy section below. The Graduate Division governs policies and provides information regarding graduate appointment eligibility. To that extent, the information we are able to provide can be found in this handbook. Student inquiries should be directed to their departmental Graduate Student Affairs Officer first (your GSAO can be found on the lower-left Advisor Card on your Cal Central page) or the hiring unit for your appointment. If you have already spoken to your GSAO or hiring department, and still need assistance, please contact us at gradappt@berkeley.edu. Table of Contents Searching for Appointments GSR positions are appointed directly by faculty researchers; some departments have application procedures and forms on their website. Staff and faculty in the departments are the best sources for appointment availability information. ASE positions are selected within the departments according to academic, budgetary, and staffing circumstances. The projected number of GSI, Reader, and Tutor appointments for each department during the following academic year is posted on the Labor Relations website with names and e-mail addresses for departmental contacts. In spring the Labor Relations website lists ASE opportunities for Summer Sessions. You may search for open GSI and GSR positions on the Graduate Division’s centralized posting webpage. Table of Contents Appointment Eligibility It is the hiring unit’s responsibility to ensure the graduate student to be hired qualifies for graduate student academic employment. Before making a formal job offer to the student, the hiring unit must confirm that the student meets academic eligibility requirements. Eligibility can be queried in Campus Solutions in the Reporting Center. Minimum Requirements and Criteria for ASE or GSR Appointment Eligibility: Students must be registered for the entire semester for which they hold a graduate student academic appointment and must be registered by the end of the fifth week of classes. Current registration status can be confirmed on CalCentral. The definition of registration is: Enrolled in at least one class (separate from minimum 12 unit requirement to hold an appointment), Have paid a minimum of 20% of assessed fees/tuition, Have no registration blocks. Students must be enrolled in a minimum of 12 units by the end of the fifth week of classes and must maintain the minimum of 12 units for the entire semester. Exceptions for DSP reduced course load may be requested by the student’s department using the Request for Exceptions Requiring Graduate Division Dean’s Approval form. Submit form to gradappt@berkeley.edu. UC Hastings College of the Law students are not eligible to serve as ASEs/GSRs. New incoming students must fulfill the Violence Prevention Education Requirement or registration could be blocked. For more information and questions see PATH to Care Center. Students on filing fee status are not eligible to hold Graduate Student Instructor (GSI) or Graduate Student Researcher (GSR) appointments. These students are eligible to be appointed as Readers and Tutors. Students on “In Absentia” status are not eligible to hold Graduate Student Instructor (GSI), Reader or Tutor appointments but could hold a Graduate Student Researcher (GSR) appointment and could be eligible for the fee remission program with a qualifying GSR appointment. Minimum GPA for holding an academic appointment is 3.0. Academic appointees may have no more than 2 incomplete grades in upper division or graduate courses. Students must be making satisfactory degree progress, which includes meeting program benchmarks, not being on academic probation or in lapsed candidacy, and meeting goals set by the faculty. Appointees must be clear of certain disciplinary probations based on the Code of Student Conduct. All first-time ASEs must attend the New ASE Orientation sponsored by the campus’ Labor Relations Office during the semester of their appointment. If the ASE fails to attend, he or she is ineligible for future appointments until this requirement is satisfied. GSIs who are required to complete the English oral proficiency test must take and pass the test before they can be appointed. New GSIs are required to fulfill the following requirements: attend the Teaching Conference for First-Time GSIs, complete the GSI Professional Standards and Ethics Online Course (please note, every first-time GSI must successfully complete the online course Professional Standards and Ethics for GSIs before they interact with students (in person or online) in their role as an instructor),* and enroll in and complete a 300-level semester-long pedagogical seminar on teaching. Readers and Tutors are not required to be registered and enrolled students. However, registered students who are appointed to these titles must still meet all minimum requirements by university deadlines. * Please refer to the May 2, 2016 Graduate Council’s revised Policy on Appointments and Mentoring of Graduate Student Instructors. Table of Contents Step Levels and Salary Scales for ASEs Graduate Student Instructors (GSI) Appointments The term Graduate Student Instructor (GSI) is synonymous with Teaching Assistant (TA) at other universities. A GSI serves as an apprentice under the active supervision of a faculty member who is the Instructor of Record for the course. GSI appointments are for one academic year or less, and reappointment is not automatic. GSIs appointed at 50% can be expected to work 16–20 hours per week during instructional and examination periods, including time spent in preparation, classroom and laboratory teaching, office consultation, and reading student papers. ASEs are obligated to inform their supervisor when they first perceive that their assignments might exceed the assigned workload maximum for their appointments. ASEs must obtain express…