Functionality

The following chart shows different systems functions affecting graduate students, and tracks the release of functionality in the new system.

In the old system/process… Will now be done using… Notes
Withdrawal (in-semester) Withdrawal eForm in Campus Solutions The Withdrawal form is initiated by students and approved by GSAOs. Does not require Grad Div involvement unless retroactive

The form can be accessed by students through CalCentral.

Withdrawal (after semester ends, retroactive) Existing Process: Memo Retroactive withdrawals are rare and there is no automated process.
Change of Major/Degree Goal (Paper form) Acad Plan eForm in Campus Solutions Released 10/27/16 as “soft-launch” for advisors only. The Acad Plan form is (currently) initiated by GSAOs, then approved again by the relevant GSAOs (depending on the action), and if necessary reviewed by Grad Div Staff.

The form can be accessed by GSAOs in the GT eForms WorkCenter in Campus Solutions.

Application for Qualifying Examination (Paper form) Higher Degree Committees eForm in Campus Solutions.  Students access the link to the form through CalCentral. Link was enabled 7/17/17.
Advancement to Candidacy (Masters Plan 1 and PhD) Higher Degree Committees eForm in Campus Solutions.  Students access the link to the form through CalCentral. Link was enabled 7/17/17.
Advancement to Candidacy (Masters Plan 2) Beginning Spring 2017, Plan 2 Masters students will automatically be advanced. This process only cover Plan 2 students. Plan 1 and Doctoral students still need to submit applications as they have committees requiring explicit approval.
Application For Filing Fee (Paper form) Special Enrollment Petition (SEP) EForm in Campus Solutions/CalCentral Released 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff.

The form can be accessed by students through CalCentral.

Application for In Absentia Registration (Paper form) Special Enrollment Petition (SEP) EForm in Campus Solutions/Calcentral Released 1/9/16. The SEP form is initiated by students, approved by GSAOs, and (if necessary) reviewed by Grad Div Staff.

The form can be accessed by students through CalCentral.

Training was provided by Jeret Lemontt in sessions on 1/12/17 and 1/19/17.

Masters Plan 2 degree lists (i.e. lists sent out by Grad Div at the end of the semester listing students advanced to candidacy. Departments send back with dates and “Passed” circled Student Milestone screen in Campus Solutions. Specifically, use of the Capstone milestone The process is essentially the same, just simpler. GSAOs should still report on students who have completed their capstone requirements (e.g. comprehensive exam, project, paper, etc.), except this can be done directly in CS.

Training on Milestone functionality was provided by Jeret lemontt in sessions on 12/8/16 and12/15/16.

Doctoral Candidacy Review (DCR) Existing process (in GLOW). EForm coming soon! Doctoral students advanced to candidacy must complete the DCR each year.

 

Resources

Below are links to training documentation and other resources from the SIS project.

The SIS project’s main training website can be found at sis.berkeley.edu/training.

Ongoing SIS communications to the campus community can be found here: SIS Communications Archive.

Hot Tips:

  • When reviewing or reporting on graduate student milestones, do not use the effective date but rather the date attempted field for accurate information about the exact date that milestone was achieved.
  • On the Committees eForm, student may need to switch the search box from “begins with” to “contains” in order to find faculty they’re looking for.

Training:

FAQs (Frequently Asked Questions)

Where Can I…?

  • …see eForms waiting for my approval?
    • Use the eForms Work Center. This can be found as a link in dashboard in CalCentral, or directly in Campus Solutions (CAL Components > Forms > GT eForms WorkCenter)
  • …run reports to get lists or see information on students in my department?
    • Use the Reporting Center in Campus Solutions (CAL Components > Reporting > Reporting Center)
  • …see student information like current degree programs, advancement to candidacy, etc.?
  • …see student’s official name (as opposed to preferred name).
    • Use the “Profile” in Cal Central, accessed with the photo icon in the upper right corner. See screenshots here and here.