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Guide to Graduate Policy
The Guide to Graduate Policy is a guide to acquaint Graduate Advisers with their role and to explain the policies and procedures that govern graduate work at Berkeley. Graduate Student Affairs Officers and graduate students will also find it useful.
A. Introduction (Full View)
- A1. How to use this guide
- A1.1 Graduate Division Partners
- A1.2 Special Resources for Students with Difficulties
B. Admission (Full View)
- B1. Admission Cycle and Policies
- B1.1 Admission and Enrollment Allotments
- B1.2 Admission Cycle
- B1.3 Evaluation of Applicants
- B1.4 Redirection of an Application
- B1.5 Ranking of Applicants
- B1.6 Reporting Admission Recommendations to the Graduate Division
- B1.7 Informing Applicants of Admission or Denial
- B1.8 Special Categories of Students
- B1.9 Documentation of Admission Decisions
- B2. Applicant Records
- B2.1 Registration of New Graduate Students
C. Diversity (Full View)
- C1. Graduate Council Statement: “Diversity in Graduate Student Recruitment and Selection” — Reissued February 1998
- C1.1 University of California Statement on Diversity
- C1.2 Faculty Equity Adviser
- C1.3 Admission Options
- C1.4 Graduate Student Retention
- C1.5 Recommended Departmental Retention Efforts
- C1.6 Financial Assistance
- MEMO: Comprehensive Evaluation of Applicants for Graduate Admission (GRE Letter)
D. Registration and Exchange Programs (Full View)
- D1. Registration
- D1.1 Registration and Enrollment Requirements
- D1.2 How Students Register
- D1.3 Registration Fees
- D1.4 Establishing California Residency for Tuition Purposes
- D1.5 Registration and Health Coverage
- D1.6 Reinstatement as a Registered Student
- D1.7 Cancellation of Registration
- D1.8 Withdrawal
- D1.9 Readmission
- D2. Filing Fee
- D2.1 Exchange Programs
- D2.2 Full-time Status
E. Course Work, Grading, Probation, and Dismissal (Full View)
- E1. Coursework
- E1.2 Minimum Course Loads for Certain Student Categories
- E1.3 Grades
- E1.4 600-Level Courses
- E1.5 Academic Standing
- E1.6 Departmental Review of Student Progress
- E1.7 Academic Probation
- E1.8 Dismissal
- E1.9 Graduate Student Appeal Procedure
F. Degrees (Full View)
- F1. Master’s Degrees
- F1.2 Academic Residence Requirement for a Master’s Degree
- F1.3 Concurrent Master’s Degree Programs
- F1.4 Transfers of Unit Credit toward the Master’s Degree
- F1.5 Advancement to Candidacy for a Master’s Degree
- F1.6 Filing a Master’s Thesis (Plan I)
- F1.7 Comprehensive Final Examination (Plan II)
- F1.8 Completion of Courses for the Degree
- F1.9 Master’s Time in Candidacy
- F2. Doctoral Degrees
- F2.1 Doctoral Degrees with a Designated Emphasis
- F2.2 Academic Residence Requirement for a Doctoral Degree
- F2.3 Departmental Review Requirement for First-Year Students
- F2.4 Foreign Language Requirement
- F2.5 Preliminary Examinations
- F2.6 Qualifying Examination
- F2.7 Qualifying Examination Results
- F2.8 Advancement to Candidacy for a Doctoral Degree
- F2.9 Normative Time and Calculation of Normative Time in Candidacy
- F3. Dean’s Normative Time Fellowship (DNTF)
- F3.1 Doctoral Completion Fellowship (DCF)
- F3.2 Dissertation Plans A and B
- F3.3 Final Report
- F3.4 Candidate in Philosophy Degree
- F3.5 Annual Review of Doctoral Candidates
- F3.6 Reduction in Nonresident Tuition
- F3.7 Lapsing, Reinstatement, and Termination of Candidacy
- F3.8 Planning for the Dissertation
- F3.9 Faculty and Student Interaction During the Dissertation Process
- F4. Policies Affecting Both Master’s and Doctoral Students
- F4.1 Time Limits on the Use of Courses for Degrees
- F4.2 Change or Add a Major or Degree Goal
- F4.3 Duplication of Graduate Degrees
- F4.4 Submitting the Thesis or the Dissertation in a Foreign Language
- F4.5 Faculty Committees for Higher Degrees
- F4.6 Academic Senate Status
- F4.7 Configuration Requirements for Higher Degree Committees
- F4.8 Role of the Committee Members
- F4.9 Exceptions to Policies on Committee Membership
- F5. Student Records
- F5.1 Graduate Council Student Parent Policies
G. Financial Assistance (Full View)
- G1. Financial Support and Recruitment
- G1.1 Types of Financial Assistance
- G1.2 Taxes on Financial Assistance
- G1.3 Fellowships
- G1.4 Extramural Fellowships
- G1.5 Grant Proposal Advising
- G1.6 Financial Aid
- G1.7 Educational Allowance Top-Offs for External Fellowships
H. Academic Appointments (Full View)
- H1. Academic Appointments
- H1.1 General Information
- H1.2 New Students
- H1.3 Visiting Students
- H1.4 Undergraduate Students
- H1.5 Fee Remissions
- H1.6 GSI Preparation for Teaching
- H1.7 Summer and University Extension Teaching Appointments
- H1.8 Summer, Winter, and Spring Break Appointments
- H1.9 Discipline and Termination of Appointment
- Policy Revision and Updates
I. Glossary of Terms (Full View)
J. Appendices (Full View)
Admissions Appendices
- Appendix 4: Applicant Review and Ranking Procedure
- Appendix 9: Admission and GSI Appointment Scores
- Appendix AA101: Changes in Policies Concerning Readmission
- Appendix AA111: Problems of Late Registration by Students
- Appendix AA114: Deferral of Admission
Appointments Appendices
- Appendix 15: Workload Modifications in the New UC-UAW Contract
- Appendix 16: Partial Fee Remission for Undergraduate Teaching Assistants
- Appendix 1A: Qualifications for the Appointment of Undergraduates as Graduate Student Instructors (GSIs)
- Appendix 6: Modification of the Oral English Competence Testing Policy
- Appendix 5: Appointments and Mentoring of Graduate Student Instructors
- Appendix 9: Admission and GSI Appointment Scores
- Appendix AA88: Departmental Responsibilities Regarding Graduate Council Policy on GSI Appointments and Mentoring
- Appendix AA92: Changes in DCP/Medicare Policies for Student Employees
- Appendix AA120: New Testing Policy for the Oral English Competence of Graduate Student Instructors
- Appendix AA122: University Predoctoral Humanities and Regents Intern Fellowships
- Appendix AA88, Enclosure 1
- Appendix AA88, Enclosure 3
- Appendix AA88, Enclosure 2
- Appendix 11: Best Practices For Faculty Mentoring of Graduate Students Approved by the Graduate Council: March 6, 2006
Degrees Appendices
- Appendix 12: Filing for Graduate Degrees in Summer Session
- Appendix 13: Minimum Enrollment Requirements for Graduate Students
- Appendix 1: Revised Filing Fee Regulations
- Appendix 7: Graduate Council Student Parent Policies (Revision of May 1998 Statement)
- Appendix 10: CITI Requirement for Advancement to Candidacy
- Appendix A
- Appendix AA74: Reduced Nonresident Tuition for Qualified Graduate Students
- Appendix AA77: Reduced Nonresident Tuition for Doctoral Students Advanced to Candidacy
- Appendix AA91: Graduate Council Student Parent Policies
- Appendix AA91, Enclosure
- Appendix AA100: Late Changes in Study List for Graduate Students
- Appendix S: New Procedures for Final Report
- Appendix S, Enclosure 1
- Appendix S, Enclosure 2
- Appendix AA77, Attachment
Fellowships Appendices
Policy Memos
Admissions Memos
- 12/2008 MEMO: Urgent changes to Graduate Application deadlines
- 01/2008 MEMO: Comprehensive Evaluation of Applicants for Graduate Admission
- 12/2007 MEMO: Admission Allotments for the Academic Year 2008-09
- 10/2007 MEMO: Bologna Process Degrees as Basic Degrees for Graduate Admission
- 07/2007 MEMO: Applications for Graduate Admissions and Fellowships in PDF Format
- 12/2005 MEMO: The Process of Setting Allotments for Graduate Admissions
- 04/2001 MEMO: Graduate Record Examination Requirement for Admission
- MEMO: Comprehensive Evaluation of Applicants for Graduate Admission (GRE Letter)
Appointments Memos
- 04/2013 Revised Memo: Graduate Student Tuition/Fee Remissions (PDF)
- 05/2008 MEMO: Appointment Notification Regarding Leaves for ASEs
- 01/2008 MEMO: Mandatory ASE Orientation for First-Time ASEs
- 07/2003 MEMO: Graduate Student Academic Appointment and Fee Remission Procedures – Fall 2003
- 09/2002 MEMO: Academic Progress Award II (APAII)
- 02/2002 MEMO: Late Academic Student Employee (ASE) Appointments
Degrees Memos
- 10/2010 MEMO: Limit on Maximum Semester Unit Enrollment for Graduate Students
- 01/2008 MEMO: Graduate Students with Disabilities
- 05/2007 MEMO: Minimum Enrollment Requirements for Graduate Students
- 03/2007 MEMO: Graduate Council Policy on Accommodation of Research Doctoral Student Parents
- 12/2005 MEMO: Graduate Student Employee Emergency Loan Program
- 09/2003 MEMO: Graduate Council Student Parent Policies (Revision of May 1998 Statement)
- 04/2002 MEMO: Revised Filing Fee Regulations
- 02/2002 MEMO: Service on Qualifying Examination Committees
- 06/1992 MEMO: Policy Statement Approved by the Graduate Council Regarding Qualifying Examinations for the Doctoral Degree
Fellowships Memos
Meeting Notes
- 08/2008: Fall 2008 Graduate Adviser & GSAO Meeting Notes
- 01/2008: Spring 2008 Graduate Adviser & GSAO Meeting Notes
- 08/2007: Fall 2007 Graduate Adviser & GSAO Meeting Notes
- 01/2007: Spring 2007 Graduate Adviser & GSAO Meeting Notes
