Office of the Vice Provost for Graduate Studies and Dean of the Graduate Division

Phone: (510) 642-5472 | 424 Sproul Hall #5900 Berkeley, CA 94720-5900
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

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Fiona M. Doyle
Vice Provost for Graduate Studies and Dean of the Graduate Division (Spring 2015-present )
(510) 642-5472 | graddean@berkeley.edu

Fiona Doyle became the Vice Provost for Graduate Studies in June 2017 and the Dean of the Graduate Division in January 2015. The chief advocate for graduate education and research at Berkeley, she is a member of academic and administrative leadership groups convened by the Chancellor and the Executive Vice Chancellor and Provost. She works with the Graduate Council of the Academic Senate on policies that sustain the world-renowned excellence of more than 100 graduate programs. The Dean of the Graduate Division ensures equity and fairness across the disciplines, collaborates across the spectrum of campus stakeholders, and builds diverse sources of academic, financial, personal, and professional development support for more than 10,000 doctoral and master’s students throughout their studies.

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Kim Voss
Associate Dean (2016-present)
(510) 642-5472 | graddean@berkeley.edu
  • Oversees policies –and exception requests– involving graduate students between the time of their admission and graduation
  • Reviews academic program proposals and related matters  
  • Serves as liaison to the Graduate Council of the Academic Senate and its subcommittees
  • Advises on GSI Affairs and Professional Development programs
  • Represents the Graduate Division in academic program reviews (shared with Susan Muller)
  • Professor of Sociology
Michael Ferencz
CAO / Director of Budget Office
(510) 642-7492 | mfgrad@berkeley.edu
Andrea Rex
Assistant Dean for Graduate Student Services
(510) 642-4971 | andrea_r@berkeley.edu | More about me
  • Manages the staff and overall operations in the Admissions, Fellowships, Appointments, Degrees, and Student Life units
  • Implements new policies and executes changes to existing policies related to graduate student services
  • Approves exceptions as delegated by the Associate Deans to policies and regulations and makes recommendations to the Director of Academic Affairs and Associate Deans on specific issues or cases
  • Advises departments and students on issues of probation, lapsing, and dismissal, and sensitive student matters
  • Oversees processes to ensure compliance of students and department administrators with existing requirements and policies related to academic progress, enrollment, appointment eligibility, terms of financial awards, admissions procedures
  • Develops communication plans and schedules trainings and informational sessions to inform and educate campus academic departments, administrative offices, and outside agencies
  • Acts as coordinator of Graduate Division role in instances of deaths of graduate students
  • Represents the Graduate Student Services unit to the campus community and relevant external constituencies
Andrew K. Smith
Assistant Dean for Research and Planning
(510) 643-4189 | aksmith@berkeley.edu | More about me
  • Graduate admissions and fellowship planning
  • Institutional data reporting
  • Graduate student surveys and research
Linda Song
Assistant Dean for Academic Affairs
(510) 643-7412 | lhsong@berkeley.edu | More about me
  • Advisor and subject matter expert on graduate educational policy.
  • Consults with proposers on new graduate degree and non-degree proposals, as well as changes in the degree requirements of existing graduate programs.
  • Advises on formal graduate student appeals.
  • Acts as liaison to the Graduate Council.
  • Coordinates graduate group reviews conducted by the Graduate Council.
  • Represents the Graduate Dean on academic student employee contract negotiation teams in coordination with Labor Relations.
Linda von Hoene
Assistant Dean for Professional Development; Director of GSI-TRC
(510) 642-8902 | lvh@berkeley.edu
Sharon Page-Medrich
Executive Assistant to the Dean; Senior Writer/Editor
(510) 642-3170 | sharonpm@berkeley.edu | More about me
  • Provides writing and editorial assistance to the Deans and senior staff; works as member of Communications team.
  • Provides executive assistance to the Graduate Deans.
  • Provides back-up for handling calendar requests for the Deans (please send to graddean@berkeley.edu, not to individual email addresses).
Karina Ryan
Executive Assistant
(510) 642-5472 | karinaryan@berkeley.edu | More about me
  • Provides day-to-day administrative support for the Graduate Deans.
  • Handles correspondence and calendar requests for the Deans (please send to graddean@berkeley.edu, not to individual email addresses).
  • Receives inquiries from students, employees, and general public; ensures questions are directed to appropriate staff.
  • Provides assistance regarding records management and scheduling needs.
  • Supports administrative needs in special projects or assignments.
Jane Fink
Events Manager
(510) 643-9164 or (510) 642-5472 | jhfink@berkeley.edu | More about me
  • Organizes monthly Graduate Student Advising Officers (GSAO) Meetings
  • Maintains delegation of authority information for Graduate Division
  • Graduate Division facilities
  • Sproul Hall building liaison
  • Coordinates business functions and processes
  • Manages graduate development events and plans other events
  • Monitors gradrsvp@berkeley.edu and gradsupport@berkeley.edu email accounts

External Relations: Development

Phone: (510) 642-5472 | 429 & 431 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradsupport@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 5 p.m., Monday through Friday
Staff & Contact Information

Liz Moress
Interim Executive Director of Development
(510) 643-5043 | lizmoress@berkeley.edu
  • Develops, implements, and leads all aspects of a comprehensive development operating plan to secure funding for the Graduate Division
  • Creates and executes strategies for the identification, cultivation, stewardship and solicitation of major donors
  • Develops and maintains a plan for the systematic cultivation of donors to ensure their growing commitment to the university
  • Develops and implements aggressive major donor cultivation/solicitation programs and fundraising opportunities
  • Works collegially with the campus-wide units and their senior staff to ensure the free flow of information and solicit cooperation
  • Integrates fundraising requirements into the budget process
Jane Fink
Events Manager
(510) 643-9164 or (510) 642-5472 | jhfink@berkeley.edu | More about me
  • Organizes monthly Graduate Student Advising Officers (GSAO) Meetings
  • Maintains delegation of authority information for Graduate Division
  • Graduate Division facilities
  • Sproul Hall building liaison
  • Coordinates business functions and processes
  • Manages graduate development events and plans other events
  • Monitors gradrsvp@berkeley.edu and gradsupport@berkeley.edu email accounts

Graduate Admissions

Phone: (510) 642-7405 | 318 Sproul Hall #5900 Berkeley, CA 94720-5900 | Email: gradadm@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

Beatriz Galvez
Director of Graduate Admissions
(510) 643-7462 | gradadm@berkeley.edu | More about me
  • Manages the online Application for Graduate Admissions and Fellowships and the Jazzee AMS and Review Systems
  • Processes database access requests and provides database training
  • Manages the Admissions Allocations
  • Coordinates the SID assignment for newly admitted graduate students
  • Transfers new graduate students’ records to the Registrar’s office and determines administrative blocks
  • Responds to credit card questions and refunds application fee
  • Monitors the gradletters@berkeley.edu e-mail account
Nancy Paniagua
Admissions Recruitment Specialist
(510) 642-7405 | gradadm@berkeley.edu | More about me
  • Advises departmental staff, faculty, applicants, sponsoring agencies, and exchange programs pertaining to Graduate Admissions requirements
  • Evaluates academic records to determine admissions eligibility
  • Processes exception requests and approves registration and/or issues administrative blocks
  • Researches higher education systems for accreditation and degree programs comparability with Graduate Division standards
  • Specializes in Spanish speaking countries
  • Conducts training workshops for departments and information sessions for prospective international applicants
  • Serves as a liaison for the LASPAU and GTU programs
  • Monitors the gradadm@berkeley.edu e-mail account
Rochele Fraga
Admissions Recruitment Specialist
(510) 642-7405 | gradadm@berkeley.edu | More about me
  • Advises departmental staff, faculty, applicants, sponsoring agencies, and exchange programs pertaining to Graduate Admissions requirements
  • Evaluates academic records to determine admissions eligibility
  • Processes exception requests and approves registration and/or issues administrative blocks
  • Researches higher education systems for accreditation and degree programs comparability with Graduate Division standards
  • Specializes in Europe and the Middle East
  • Conducts training workshops for departments and information sessions for prospective international applicants
  • Serves as a liaison for the EAP, IIE, and Fulbright programs
  • Monitors the gradadm@berkeley.edu e-mail account
Jenna Tower
Admissions Recruitment Specialist
(510) 642-7405 | gradadm@berkeley.edu
  • Advises departmental staff, faculty, applicants, sponsoring agencies, and exchange programs pertaining to Graduate Admissions requirements
  • Evaluates academic records to determine admissions eligibility
  • Processes exception requests and approves registration and/or issues administrative blocks
  • Researches higher education systems for accreditation and degree programs comparability with Graduate Division standards
  • Specializes in China, India, and the Middle East
  • Conducts training workshops for departments and information sessions for prospective international applicants
  • Serves as a liaison for the VEF (Vietnam Education Foundation) program
  • Monitors the gradadm@berkeley.edu e-mail account

Graduate Appointments

318 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradappt@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

Graduate Appointments
gradappt@berkeley.edu | More about me
  • Provides guidance to students, staff and faculty on policy surrounding Graduate Student Academic Employment (Graduate Student Instructor, Graduate Student Researcher, Acting Instructor-Graduate Student, Reader & Tutor appointments)
  • Fee Remission Program (benefits) for qualifying graduate student academic appointments (GSI, GSR, AI-GS, Reader & Tutor)

Graduate Degrees

Phone: (510) 642-7330 | 318 Sproul Hall #5900 Berkeley, CA 94720-5900 | Email: see here
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Responsibilities are divided by department/program. Contact your department/program’s advisor.
Staff & Contact Information

Jeret Lemontt
Director of Degrees
(510) 642-5779 | lemontt@berkeley.edu
  • Blanket Approvals
  • Graduate Group membership (including Designated Emphasis faculty lists)
  • GLOW access
  • Non-student specific requests
Cassandra Hill
Student Academic Advisor
(510) 642-4589 | chill@berkeley.edu | More about me

Graduate programs I advise

  • Monitors Graduate Student progress toward the Masters and Ph.D. degree.
Lyn Rivera
Student Academic Advisor
(510) 643-5157 | lyn.rivera@berkeley.edu | More about me

Graduate programs I advise

  • Monitors Graduate Student progress toward the Masters and Ph.D. degree.
Laurie Roach
Student Academic Advisor
(510) 642-7331 | laurier@berkeley.edu | More about me

Graduate programs I advise

  • Monitors Graduate Student progress toward the Masters and Ph.D. degree.
Vacant
Administrative Assistant
(510) 642-3029 | degrees@berkeley.edu
  • Front desk assistance for Graduate Services (Degrees, Fellowships, Admissions, Appointments)
  • Certificate of Completions
  • Filing Fee
  • Exchange Programs

Please contact lemontt@berkeley.edu until position is filled.


Graduate Fellowships

Phone: (510) 642-0672 | 318 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradfell@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

Solomon Lefler
Interim Director of Graduate Student Support
(510) 643-7477 | lefler@berkeley.edu | More about me

Coordinates the following fellowship programs:

  • Grant Support and Cost-Share Programs
  • Educational Allowance Top-Off Program
  • Fulbright-Hays Doctoral Dissertation Research Abroad Fellowship (DDRA)
Gina Farales Blanco
Fellowships Administrator
(510) 642-7739 | ginablanco@berkeley.edu | More about me

Coordinates the following fellowship programs:

  • Foreign Language and Area Studies (FLAS)
  • Fulbright -IIE (Fulbright-Student Program)
  • National Science Foundation (by department)
  • Graduate Opportunity Program Master’s Fellowship
  • Howard Hughes Medical Institute (HHMI)
  • Mentored Research Award
Rita Lindahl-Lynch
Fellowships Administrator
(510) 642-0673 | r.lynch@berkeley.edu | More about me

Coordinates the following fellowship programs:

  • National Science Foundation (by department)
  • Conference Travel Grants
  • Graduate Division Student Parent Grant
  • Dolores Zohrab Liebmann Fellowship
  • Paul J. Alexander Memorial Fellowship
  • Bay Area Water Quality Fellowship
  • Philip Brett LGBT Studies Fellowship
  • Sydney Ehrman Fellowship for Study in King’s College, Cambridge
  • Elizabeth Roboz Einstein Fellowship
  • The Jim Fahey Safe Homes Fellowship for Women
  • Guru Gobind Singh Fellowship
  • The Kang Family Graduate Fellowship for Biotechnology
  • The David N. Keightley Fellowship
  • Georges Lurcy Fellowship for Study in France
  • Albert Newman Fellowship
  • The Frank E. Ratliff Fellowship in Classical Antiquity
  • Dr. and Mrs. James C.Y. Soong Fellowship
Michael Sacramento
Fellowships Administrator
(510) 642-7739 | msacram@berkeley.edu | More about me

Coordinates the following fellowship programs:

  • National Science Foundation (by department)
  • Fannie and John Hertz Foundation Graduate Fellowship
  • Ford Foundation Predoctoral Diversity Fellowships
  • UC MEXUS-CONACYT Doctoral Fellowship for Mexican Students
  • Deutscher Akademischer Austausch Dienst (DAAD) — German Academic Exchange
  • Hellman Fellowship
  • UC Dissertation-Year Fellowship

Graduate Student Life

Phone: (510) 642-4071 | 318 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradlife@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

Larissa Charnsangavej
Graduate Student Life Coordinator
(510) 642-4071 | larissa@berkeley.edu
  • Support graduate students around issues that affect their well-being — such as health education and wellness, housing, parenting support, community-building, and campus climate
  • Help create a more inclusive community for all students
  • Coordinate opportunities for engagement and advocate for the unique needs of graduate students
  • Represent the Graduate Division on various campus committees to address graduate student needs, including campus partners in the Graduate Assembly, Student Affairs, and other units that offer services to graduate students

Graduate Professional Development (GPD)

Phone: (510) 643-3106 | 307 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradpro@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday grad.berkeley.edu/professional-development/about-gpd/
Staff & Contact Information

Linda von Hoene
Assistant Dean for Professional Development; Director of GSI-TRC
(510) 642-8902 | lvh@berkeley.edu

GSI Teaching and Resource Center

Phone: (510) 642-4456 | 301 Sproul Hall #5900 Berkeley, CA 94720 | Email: gsi@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 4 p.m., Monday through Friday
Staff & Contact Information

Linda von Hoene
Assistant Dean for Professional Development; Director of GSI-TRC
(510) 642-8902 | lvh@berkeley.edu
Linda Miyagawa
Senior Publications Coordinator
(510) 642-8910 and (510) 642-4456 | lindami@berkeley.edu
Ellen Rosenfield
Language Proficiency Program Lecturer
(510) 642-1009 | ellenros@berkeley.edu
Marilyn Seid-Rabinow
Assistant Director for Language Proficiency
(510) 643-1325 | msr@berkeley.edu
Ziada Tewelde
Student Services Advisor
(510) 642-8913 and (510) 642-4456 | ziadat@berkeley.edu

Graduate Writing Center

Phone: (510) 643-9392 | 309 Sproul Hall Berkeley, CA 94720 | Email: gradwriting@berkeley.edu
Staff & Contact Information

Sabrina Soracco
Director of Graduate Writing Center
(510) 643-9392 | szs@berkeley.edu | More about me
  • Co-director of the Summer Institute for Preparing Future Faculty
  • Co-director for the Student Mentoring & Research Teams (SMART) Program

Office of Graduate Diversity

Phone: (510) 643-6010 | 327 Sproul Hall #5900 Berkeley, CA 94720 | Email: grad.diversity@berkeley.edu
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 5 p.m., Monday through Friday
Website: http://diversity.berkeley.edu/programs-services/graduate
Staff & Contact Information

Abby M. Rincón
Assistant Dean for Graduate Diversity
510-643-7550 | arincon@berkeley.edu | More about me
  • Oversees efforts to increase the access and academic success of diverse students on the Berkeley campus , including first-generation students, historically underrepresented students, students from educationally and socioeconomically  disadvantaged backgrounds, students of color, LGBTQ students, and disabled students.
  • Advises the Vice Chancellor for Equity & Inclusion and the Dean of the Graduate Division on a broad range of graduate student issues
  • Provides leadership to achieve equity and inclusion for diverse students through outreach and recruitment, admissions advising, academic and social support and mentoring.
  • Collaborates with key campus partners to sustain current best practices and to develop innovative opportunities for recruitment and retention
  • Provides advice and support to campus departments, deans, faculty, advisors and program coordinators who are striving to achieve equity and inclusion within their graduate student body
  • Advises campus departments as requested to develop new strategies to enhance departmental diversity such as strategic planning, admissions policy recommendations and potential partnership on grant proposals to increase program diversity
  • Works in partnership with other UCs, HSIs and HBCUs in developing pipeline programs and research opportunities
  • Maintains oversight of and provides leadership to the American Indian Graduate Program (AIGP)
Cynthia Ladd-Viti
Graduate Outreach & Summer Research Coordinator
(510) 643-2103 | clv@berkeley.edu | More about me
  • Coordinates programming and activities to promote the goals of the Graduate Diversity Program (recruitment and retention of a diverse graduate student population and to provide campus leadership on diversity matters)
  • Provides information and advice to current and prospective UCB students
  • Represents UC Berkeley at nationwide graduate outreach events
Tiffany Camero
Program Assistant
(510) 643-6010 | | More about me
  • Organizes Graduate Diversity Program special events, assists with the Getting into Graduate School program (GIGS)

American Indian Graduate Program

Phone: (510) 642-3228 | 598/597 Barrows Hall Berkeley, CA 94720 | Email: aigp@berkeley.edu
Hours: 8:30 a.m. — 12 p.m. and 1 p.m. — 5 p.m., Monday through Friday
Website: http://diversity.berkeley.edu/graduate/aigp
Staff & Contact Information

Carmen Foghorn
AIGP Director
(510) 642-3228 | Carmenf@berkeley.edu | More about me
  • Directs American Indian Graduate Program to promote learning and development in American Indian/Alaska Native graduate students by encouraging experiences which lead to intellectual growth, appreciation of aesthetic and cultural diversity and achievement of personal goals
  • Supports and guides campus efforts to conduct outreach, recruit, admit, and graduate American Indian and Alaska Native students
  • Plans and implements outreach programs with specifically targeted institutions
  • Advises prospective applicants on necessary academic preparation
  • Plans and implements high-visibility students events, such as commencements, research conferences, lecture series, campus community building and services to local American Indian communities and agencies
Cindy Andallo
Program Manager
(510) 642-3228 | candallo@berkeley.edu | More about me
  • Manages AIGP events, and daily office functions
  • Provides assistance to the Native graduate students
  • Manages the AIGP list-serve and sends out messages about events that are happening throughout the year about Native events on campus and the Bay Area

Ombuds Office

Phone: (510) 642-5754
Staff & Contact Information

Marcia G. Riley
Director & Ombudsperson
(510) 642-5754 | mgriley@berkeley.edu | More about me
  • Serves as a confidential, neutral place for students and postdocs to discuss their difficult campus related issues
  • Explores and provides options to visitors for possible resolutions to their situations
  • Facilitates or mediates resolutions between parties
  • Provides individual coaching and group and training on communication, conflict styles and feedback
  • Sets budget and direction for the department
Sunny Lee
Assistant Ombudsperson
(510) 642-5754 | sunnylee@berkeley.edu | More about me
  • Serves as the first point of contact for visitors
  • Conducts intake regarding the nature of the needs of the client
  • Schedules appointments
  • Conducts outreach and training related to conflict resolution
  • Gather and analyze confidential data and prepare reports to share trends and make recommendations for systematic/organizational changes

Communications and Events

Phone for Publications and Web: (510) 643-7358 | 425 Sproul Hall #5900 Berkeley, CA 94720
Hours: 9 a.m. — 12 p.m. and 1 p.m. — 5 p.m., Monday through Friday
Email for Publications: gradpub@berkeley.edu | Email for Web: gradweb@berkeley.edu
Phone for Lectures: 510-643-7413 | lectures@berkeley.edu
Staff & Contact Information

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Andrea Sohn
Interim Director of Communications and Events
(510) 643-7358 | asohn@berkeley.edu
  • Student communications
  • Web management and content
  • Graduate Division publications
  • Development communications
  • GradNews, Graduate Division’s e-newsletter
  • Social media
  • Event communications
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Ellen Gobler
Senior Public Events Manager
(510) 643-7413 | elleng@berkeley.edu
  • Manages nine Lectureships (open to the public):
    •  Five Graduate Council Lectureships
    • Three Graduate Division Lectureships
    • Tanner Lectures on Human Values
  • Manages large scale graduate student events and new faculty events:
    • Distinguished Fellows Reception
    • New Graduate Student Orientation
    • New Faculty Reception
    • Assists with donor engagement (regarding visiting lecturer events).
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Chris Pinto
Web Communications & User Experience Designer
(510) 643-6011 | chrispinto@berkeley.edu
  • Designs, builds and manages websites
  • User Interface design for web applications
  • User Experience research and design
  • Designs and builds online communications, email newsletters
  • Consults with Graduate Division and campus groups about web technologies and best practices in web and UI design

Budget Office

Phone: (510) 643 5143 Fax: (510) 643-1524 | 321 Sproul Hall Berkeley, CA 94720
Staff & Contact Information

Michael Ferencz
CAO / Director of Budget Office
(510) 642-7492 | mfgrad@berkeley.edu
Monette Cuison
Accountant
(510) 643-5143 | monette@berkeley.edu | More about me
  • Gradlink Fund Balances and income information
  • GFMP (Graduate Fellowship Matching Program)
  • Graduate Division contracts and grants (e.g. NSF, FLAS)
Kirsten Kirkpatrick
Accountant
(510) 643-5143 | kirstenk@berkeley.edu | More about me
  • BAIRS — Ledger reconciliation
  • Cal Planning
  • Bear Buy
Ellen Chmakov
Financial Analyst 3
510-642-1046 | evchmakov@berkeley.edu | More about me
  • Analytical support for complex budget, financial, or resource analysis
  • Advises departmental staff and students on the Fee Remission — financial questions
  • Gathers, analyzes, prepares and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera
  • Coordinates and implements department budget allocations, conceives of and maintains department chart of accounts or other data management tools, and related business processes. Input and update Budget in CalPanning
  • Manages financial aspects of campus and intercampus GSI/GSR/Reader/Tutor appointments
  • Cybersource – Research and reconcile application fee data across campus and Graduate Division systems
  • Assists Graduate Division Information Systems Unit business analysts and Graduate Division Fiscal Management team by producing periodic reports
  • PS Query developer of financial reports for Graduate Division
Jane Fink
Events Manager
(510) 643-9164 or (510) 642-5472 | jhfink@berkeley.edu | More about me
  • Organizes monthly Graduate Student Advising Officers (GSAO) Meetings
  • Maintains delegation of authority information for Graduate Division
  • Graduate Division facilities
  • Sproul Hall building liaison
  • Coordinates business functions and processes
  • Manages graduate development events and plans other events
  • Monitors gradrsvp@berkeley.edu and gradsupport@berkeley.edu email accounts

Systems and Technology

309 Sproul Hall #5900 Berkeley, CA 94720 | Email: gradsys@berkeley.edu
Hours: 8:30 a.m. — 5 p.m., Monday through Friday
Staff & Contact Information